Student Belize Trip Cancellation Policy & Deposits

CANCELLATION POLICY & DEPOSIT

Belize Adventure For Schools and Private Groups

CANCELLATION POLICY:
Due to the complexity of arranging foreign programs the following cancellation policy is required.
Program cancellations made over 90 days prior to the starting date of the program will be granted a full refund minus the $200 non-refundable reservation fee.
Program cancellations made less than 60 days prior to the starting date are subject to a handling fee equaling 25% of program cost.

Program fees are outlined on a Program Contract that will be sent to trip organizers.

Trip fees are based on three categories: 12-14 participants, 15-17 participants and 18-20 participants. If someone in your party cancels at any time putting your group into a higher fee category, then your group members are responsible for that higher fee category.If your group numbers increase at any time putting your group into a lower fee category, then the lower fee applies to all.

No refunds are given when cancellations are made less than 48 days prior to the starting date.
At anytime, a group member may find a replacement for their spot if they need to cancel at no extra charge.

During the complex era of COVID-19, we have reconsidered our cancellation policy, creating a more relaxed policy. We want to travel with you again sharing the natural and cultural wonders of our international destinations. We truly miss traveling with groups as well as supporting our international community of outfitters and friends. Travelers are still encouraged to feel confident when making travel plans by purchasing Cancel for Any Reason travel insurance coverage to help protect their program. We offer Cancel for Any Reason travel insurance coverage as part of a travel protection plan from Travel Insured International, as described below.

Arranging international programs is a complex process often requiring nonrefundable deposits. With that said, please review our updated cancellation policy:

We can not make any exceptions to our cancellation policy. Please read this document in full

TRAVEL PROTECTION

Blue Water Ventures (BWV) offers travel insurance as part of a travel protection plan from Travel Insured International. Since some benefits are time sensitive, including the Pre-Existing Condition Waiver and Cancel for Any Reason Coverage, Travel Insured encourages all travelers to purchase a plan at the time of initial deposit.

To include the Pre-Existing Condition Waiver or Cancel for Any Reason, trip protection must be purchased within 21 days from when your initial trip deposit is received. Additional terms apply. You may still purchase Travel Protection at a later date, but the pre-existing condition waiver or cancel for any reason will not be available.

Travel Protection Plans offer a variety of benefits, including coverage for medical evacuations. Plans also include Trip Cancellation coverage for a full refund if you need to cancel your trip for a covered reason, in addition to many other insurance benefits and non-insurance assistance services. Travel Protection helps provide coverage for unexpected circumstances and helps protect you and your travel investment. Please refer to your proposed plan document for complete plan details, exclusions and limitations before purchasing your plan.

We offer Travel Protection through Travel Insured International

Click on the link below to learn more about policy exclusions, limitations and disclaimers. Upon review, you may purchase a plan or please purchase a plan through another Trip Insurance provider of your choice.

You may purchase a plan online by clicking on the above Box link or by calling Customer Care: 800-243-3174. When calling, please provide our Blue Water Ventures Agent # 53345.

With the COVID-19 episode of 2020, Travel Insured highly recommends that you purchase the World Wide Trip Protector  Plan with the  Cancel for Any Reason “add on feature”. This  add on feature will provide a reimbursement of up to 75% of your prepaid non-refundable trip costs if you cancel 48 hours or longer before your scheduled departure date.

Evacuations:

All costs for evacuations and/or medical treatments are the responsibility of each participant. Please travel with a credit card in the event that payments are required for an evacuation or medical treatment.

BWV is not responsible for any expenses incurred by participants related to a canceled program or one they participated in, costs such as airline tickets, flight change fees, lost luggage, missed flights, visa fees, transportation, lodging, etc. Blue Water Ventures does not assume responsibility for program changes or trip cancellations due to situations such as those related to weather, local or international events such as but not limited too earthquakes, tsunamis, outbreaks of flu or viruses, political events ( such as, but not limited too war or travel bans) or any other reason. Furthermore, BWV is not responsible for changes in private or governmental sectors, both at the domestic and international level, that may effect this trip.

BWV reserves the right to cancel a trip before it’s departure date for any reason including insufficient participation, travel bans, closed borders or weather related issues. BWV reserves the right to cancel a trip before its departure if local, international or political events prohibit travel. BWV reserves the right to cancel a program for any reason and not refund any portion of your trip.

We recommend that you purchase Cancel for Any Reason travel insurance coverage.

A Note from the Owner of Blue Water Ventures: In order to provide our rich international programs, Blue Water Ventures sends deposits to outfitters in other countries. In some cases, these deposits are nonrefundable for any reason. Blue Water Ventures has been traveling with groups domestically and internationally since 1996 and the owner, Kim Powell started her career as an international guide 10 years prior in 1986. We have had some truly outstanding adventures with 100’s of incredible people over the decades! Both the travel industry in general and our eco-adventure small business are faced with new challenges. However, we remain committed to our goal of enriching the lives of our clients and our hosts abroad by providing these extraordinary learning vacations.

PRIVATE GROUP PAYMENT SCHEDULE

$200 Non-refundable reservation fee is due three weeks after trip contract is received
$2000 Deposit Due: approximately five months prior to trip departure date
$4000 Deposit Due: approximately three months prior to trip departure date
Balance Due: approximately two months prior to trip departure date

Note to trip organizer: please send all payments in the form of personal checks or money orders to: Blue Water Ventures, 127 Mason St. Santa Cruz, CA 95060.

If you would like to pay a portion of group fees using PayPal, please visit our Online Payment Center.
Please add an additional 3% to cover PayPal’s service fee (rather than building a 3% increase into the trip cost, we have given the group organizer the option to pay by check and avoid this service)

PRIVATE GROUP PAYMENT SCHEDULE IF USING PAY PAL

$200 Non-refundable reservation fee is due three weeks after trip contract is received
$2060 Deposit Due: approximately five months prior to trip departure date
$4120 Deposit Due: approximately three months prior to trip departure date
Balance Due +3%: approximately two months prior to trip departure date

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